1) Choose the venue that is right for your event
It can be difficult to choose a venue for an event that is suitable for the purpose of the event and its audience. It’s often the small details that are overlooked. If you are planning an outdoor event, for example, do you have a contingency plan in case of bad weather? Are there enough seating and shaded areas on a hot summer day?
Consider accessibility, including whether the venue has ramps, lifts or accessible bathrooms. It is also important to ensure that the venue you choose has all of the necessary health and safety certificates. For Event Medical Cover, consider https://privateparamedicservices.co.uk/event-medical-cover
2) Know your audience
Summer parties can mean different things to different people. It’s important to gather information on guest preferences and company culture before booking.
3) Consider live entertainment & team building
Add a fun element to your summer party with live music, DJs or magicians. You can also include a team building exercise or entertainers such as comedians or public speakers.
Team-building activities that are popular include:
Lawn games
Art classes
Ice Carving
Enjoy VR Experiences
It’s a Knockout inflatables
Cookery Schools
Cocktail making
Talent shows
4) Make employee well-being a priority
Some key points to keep in mind include:
At what time will the event start and do people need to stay the night before or after the event?
How can you promote physical well-being throughout the day? For example, by booking a venue that has a gym, or setting up a step challenge.
Provide frequent breaks during the day if you are running a big event.
Offer healthy foods made from natural ingredients.
Create a survey and collect feedback to ensure you are meeting your wellness goals.
5) Choose the right event catering style
Catering style and food selection should be in line with the event objectives. Food trucks or food stations that serve dishes from all over the world are a great way to network. The catering for events of this type also reduces food waste.
Consider tasting menus and family style catering for something more formal. Both offer a variety. When considering the location of the venue, you should also ask if they serve locally-sourced food on their menus.
6) Change the scenery
If your employees want a change of scenery, consider a countryside location for your organisation. If you choose a rural location, however, is the venue well connected by public transport or does it offer free parking? You could encourage carpooling if people need to drive.
Roger Walker