If you are booking a meeting room, it is crucial that you know in detail what the hire cost covers. Facilities and services differ a lot from place to place, the more you know – the easier it is to choose the right location as well as understand what charges to expect.
Standard Inclusions
Typically all meeting room hire packages will include your basic elements such as tables, chairs and access to the room for a certain amount of time e.g. 4 hours. Climate control, with Wi-Fi access and some sort of lighting. Most packages contain a reception service, greeting your guests professionally upon their arrival.
Audio-Visual Equipment
Most venues will supply your room hire with certain AV facilities such as a projector/screen, whiteboards/flipcharts and in some cases the facility to conference call. But be aware that some venues charge additional fees for AV, so confirm if this is included and ask whether on-site technical support is an option. For Meeting Rooms Birmingham, contact https://birmingham.nettl.com/meeting-room-hire-birmingham-city-centre
Refreshments and Catering
Facilities such as tea and coffee are usually provided but full catering will often incur an additional charge. Many venues provide lunch and all-day snacks / refreshments as part of a package. Clarify what’s offered and if you can cater yourself.
Additional Services
At a premium venue you might be provided with complimentary stationery, notepads and printing services along with secure storage facilities and free parking. Some have flexible booking times, some you can use breakout spaces with no added cost.
What to Ask Before Booking
Double-check what your quote really includes. Inquire about what you would be responsible for in terms of setup and clean-up, cancellation policies, or anything extra they have to offer.